JOB SUMMARY:

Under the direction of the Principal Finance Officer the incumbent provides secretarial support, perform and coordinate office activities and ensure that information is disseminated in a timely manner to staff, Agencies, stakeholders and clients.
 
PERFORMANCE CRITERIA

• Effective dissemination of internal and external information
• Produce information on a timely basis
• Efficient coordination of Secretarial; response to calls, effective filing system and typing of information

SKILLS/ KNOWLEDGE

• Ability to communicate effectively both orally and in writing
• Ability to work proactively as a member of a team and act on own initiative
• Ability to type proficiently
• Proficiency in the use of Computer applications
• Excellent interpersonal skills

DUTIES & RESPONSIBILITIES

• Organizing & maintaining an effective and efficient filing system for reports correspondences, memoranda etc.
• Typing of information as requested.
• Screening incoming calls and makes outgoing calls.
• Recording incoming and outgoing correspondences.
• Operating the facsimile machine and sends correspondence
• Responding and following up on emails
• Any other duties assigned from time to time

PROFESSIONAL QUALIFICATION & EXPERIENCE

• Graduate from an accredited Secretarial School and successful completion of the CAM 2 course offered by MIND or
• Certified Professional Secretary
• At least 2 years secretarial experience

Interested persons are invited to submit applications with résumés, by no later than Tuesday, February 23, 2010 to the address presented below. 

Director of Personnel
Ministry of Education
2 National Heroes Circle,
Kingston 4

Or
E-mail to jobapplications@moe.gov.jm

We thank all applicants for expressing interest; however, only shortlisted candidates will be contacted.